Built for home care agency owners
Fill your scheduler seat in 14 days, and keep it filled.
We place a trained home care scheduler in your agency in 14 days, and re-match you free if they ever leave.
2.5-year average tenure • Month-to-month • No setup fee
300+ US home care agencies use ClearDesk
Why this works
When the scheduler quits, the on-call phone comes back to you.
The pain
One Home Instead franchise hired four schedulers in two years. Each mis-hire cost weeks of retraining.
The mechanism
Our Talent Assurance Protocol hires under 0.5% of applicants and trains them on AxisCare or WellSky first. If they leave, we re-match you free.
How it works
3 steps to a staffed scheduling desk
Map the seat
On a 20-minute call, we map your rotation, your platform, and the open seat.
Meet your match
You meet one matched candidate, already trained on AxisCare or WellSky, and decide.
Start in the rotation
They start in your rotation within 14 days, already trained on your workflows.
The proof
Numbers owners reported after placement.
- 48% → 81%
- Live call coverage at Visiting Angels Wisconsin.
- 22% → 9%
- Caregiver turnover at that same agency.
- 12+ mo
- No scheduling gap at Home Instead Fort Wayne.
- 3-for-1
- Schedulers hired for the price of one at Senior Helpers Boston.
- 10 days
- To a placed scheduler at Interim HealthCare Southern Illinois.
"When you have people bringing drama and not performing well, it creates chaos. One thing we committed to stop was chaos. ClearDesk has been the antidote to that type of chaos we were experiencing."
"Since we've hired ClearDesk, we've had better success keeping consistent seven-day-a-week working hours. It has drastically decreased the amount of calls in the middle of the night."
Most agencies have 2–4 ClearDesk seats. The savings compound to a 6-figure swing in your P&L by year two.
Why the seat stays filled
The remote seat that actually holds.
This is not admin work. It's 6am call-outs, families on the phone, and PHI, run by someone who is trained for exactly that.
A seat that holds
Placements average 2.5 years with 90% retention.
Trained on your platform first
They learn AxisCare and WellSky before they start.
Backed by free re-matching
Month-to-month, no setup fee, replacement at no cost.
- Scheduler
- Recruiter
- Intake coordinator
- On-call after hours
- Billing & payroll
- Executive assistant
- HR & onboarding
- Marketing assistant
- Bookkeeping
Frequently Asked Questions
What does the free re-match cover?
We re-match you at no extra cost if the placement is wrong. You stay month-to-month and can cancel anytime.
What if it goes wrong in the first week?
Take your money back inside the first 7 days, no setup fee lost.
How fast can someone start?
Most agencies meet their match within two weeks of the call. We placed a scheduler at one Interim HealthCare office in 10 business days.
What does $2,500 a month include?
The fee covers full-time hours, training, equipment, benefits, taxes, and PTO. You pay no setup fee and sign no contract.
Where do your remote team members work from?
They work from the Philippines on your business hours, in 8–10 hour shifts that you set.
Do they learn our software before they start?
Yes, every placement trains on AxisCare or WellSky and finishes HIPAA training first.
Can we add more than one seat?
Most agencies start with a scheduler, then add recruiting, intake, or billing.
Built for you if
- You're running $1–5M with 30 or more caregivers.
- You're in AxisCare or WellSky every day.
- You want off the after-hours on-call phone.
- You've replaced the same office seat more than once.
Not the right fit if
- You're under $1M with fewer than ten caregivers.
- You're hiring caregivers for field visits.
- You want a per-task freelancer instead of a full-time seat.
- You need someone sitting in your office every day.
Fill the seat in 14 days and stop covering it yourself.
The Talent Assurance Protocol trains your scheduler, places them, and re-matches for free.
2.5-year average tenure • Month-to-month • No setup fee
What type of agency do you run?
What is your annual revenue?
How many caregivers are on staff?
Who handles scheduling and after-hours on-call today?
What is the biggest problem in your back office right now?
Which seat would you fill first?
How soon do you need someone in the seat?
Ready to fill the seat? Book your 20-minute discovery call.
On the call we map your rotation and platform, then line up one trained match. No setup fee, month-to-month, free re-match if it's ever wrong.
Thanks, we've got your details.
1. Don't forget to check your email - it will have a link for the call.
2. Be ready to talk strategy - bring your numbers and decisions makers to get the most from your call
We're not the right fit for you just yet.
Thanks for your interest. Based on your answers your company isn't a great fit for ClearDesk right now. You can check out our website below: